Parties module

A Person Party Type is used to record details about an individual person with a connection to your institution or to an object in your collection.

A person assigned a Person Party Type can also be associated with an organisation but it is this individual who has the connection with the institution rather than their role or position within an organisation. In this case you create a Person Party Type and record details about their organisation on the Organisation tab. (See also Position parties.)

If the relationship with the Organisation were the primary relationship, you would create an Organisation Party Type.

The main tabs you would use to record details for a Person Party Type are:

A Position Party Type is used to record a specific position within an organisation or department rather than a specific individual.

For example, the Collection Curator within the Fine Arts department can be assigned a Position Parties record. When a new acquisition or object is recorded a link can be made to this Position Parties record rather than to a Person Parties record (which would record the personal details of the current collection curator). This means that the link will still be correct even if the current curator leaves this position and a new collection curator is appointed.

Note: It is preferable to check out object loans to a Position rather than to a Person.

The main tabs you would use to record details for a Position Party Type are:

An Organisation Party Type is used to record details of an organisation rather than an individual.

The main tabs you would use to record details for an Organisation Party Type are:

A Collaboration Party Type is used to group two or more Parties that work together with a common purpose or task.

Note: Before a Collaboration record can be created, all members must first have individual Parties records in the Parties module.

The advantage of using a Collaboration Parties record is evident when a group of Parties regularly collaborate. If it is often necessary to link to each of the Parties records, create a single Collaboration Parties record and link to that rather than to the individual Parties records.

For example, a group of experts may work together to evaluate objects or describe a taxon. It is more efficient to group these individuals as a Collaboration Party Type and to link each Catalogue record to the one Collaboration Parties record, rather than linking each Catalogue record to multiple Parties records.

The main tab you would use to record details for a Collaboration Party Type is:

How to create a Collaboration Parties record

The advantage of using a Collaboration Parties record is evident when a group of Parties regularly collaborate. If it is often necessary to link to each of the Parties records, create a single Collaboration Parties record and link to that rather than linking to the individual Parties records.

1. Create a Parties record of type Person for each person that is to become part of the collaboration.
2. Add a new record in the Parties module and select the Collaboration Party type.
3. Attach the Person Parties records for each collaborator to the Collaborator: (Collaboration) field.

   Select the next row (with asterisk) to attach another Parties record.

4. If required, type a role in the Role: (Collaboration) field, indicating the role played by that person in the collaboration.
5. Save the record.

The Union List of Artists Names (ULAN) database is a structured list of artist names and biographies produced by the Getty Research Institute in Los Angeles, USA. Its web address is:

http://www.getty.edu/research/conducting_research/vocabularies/ulan/about.html

The ULAN database currently comprises more than 100,000 individual artists (creators, performance artists, decorative artists) and architects. The Getty Institute holds the copyright to the ULAN database and an institution must obtain a license before ULAN data can be used in EMu.

ULAN records can be imported into EMu by Axiell developers at the direction of an institution whenever an update of the database is released.

The main tabs used to record details for a ULAN Party Type are:

Note: As every institution is able to customise EMu to suit its requirements, there are many different versions of EMu. Even where institutions have the same modules, the tabs included in each instance of the module may be different; and even where institutions have tabs with the same name, the fields on those tabs may be different. For that reason this section only provides a general description of modules.